This Privacy Notice (“Notice”) offers information about the privacy and security practices that HBGTM (“Company”, “we”, or “our”) employ when collecting, using and handling (processing) personal information about you in context of the recruitment (online & offline) process.
It applies to individuals who apply to work for HBGTM on our advertised vacancy or register with HBG’sTM Career portal, directly contacted by the Company, attend a recruitment event, or participate in other recruitment processes (“Applicants”).
HBGTM Knowledge Services Private Limited hereafter referred to as “HBGTM”, having its registered office at Plot # 103, 3rd Floor, Udyog Vihar, Phase – 1, Gurgaon, Haryana – 122016, is collecting and further processing your personal data in their respective capacity as a Data Controller
HBGTM will collect and process the following personal data:
HBGTM recommend that you do not provide such data as e.g. health data, racial religious beliefs, political views or ethnic background, trade union membership and sexual orientation etc. from your application material (sensitive personal data). HBGTM also ask you to cross out any civil registration no. on grade sheets and other places where your civil registration no. may be stated as HBGTM does not need to know this information in the recruitment process.
Only to the extent you by law are obligated to share health data or other sensitive personal data as part of the recruitment process (in order to comply with the obligations in the field of employment law), you should include such sensitive personal data in the application.
MAIN PURPOSE | LEGAL GROUND |
---|---|
To Recruit New Personnel For Vacant Positions Via HBG’sTM career portal Or Via Social Networks Such As Linkedin. | Our legitimate interest to recruit the candidates best suited for vacant positions. |
For Administrative Purposes, i.e. To Enable Management Of Applications And Administering Recruitment Processes And Assessments Connected To Such Processes. | Our legitimate interest to operate and administer an efficient recruitment system and carry out recruitment activities. |
To Retain Personal Data In Order To Match Suitable Candidates With Similar Positions Within HBGTM. | Your consent. |
Record-Keeping For The Purposes Of Compliance With Applicable Laws. | Legal obligations that HBGTM is, or may be, subject to. |
To Make Assessments of Candidates Based On Personality and Logic (Conducted during Recruitment). | Your consent. |
To Reach Out To Potential Candidates whom HBGTM Employees Have Recommended. | Our legitimate interest to find suitable candidates for employment. |
Although HBGTM will process some of your personal data in our internal HR systems if hiring you (contact information needed to offer you employment and create the relevant documents), this Data Privacy Statement does not form part of an employment offer or contract. If HBGTM makes an employment offer to you, HBGTM will provide further information about the handling of your personal data separately.
All data will be treated as confidential information and only handled by those who are allowed to process it and will be used for the Purpose only.
Your personal data will be stored by HBGTM in India and USA or in the country of relevant service provider engaged by HBGTM, e.g. our placement consultants, our IT service provider and will be accessed by the HBGTM recruiters managing the positions you have applied for.
Job applicants’ data will be retained only for as long as necessary to fulfil the purpose for which it was collected and for no longer than 2 years from the date of collection, unless otherwise applicable pursuant to any legal obligations/requirements or with your consent. Data that is no longer needed will be securely disposed of in accordance with the company policies.
You can request to access, rectify or erase your personal data. You may also object to the processing of your personal data, or request that it be restricted. If the processing of personal data has been made on the basis of your consent, you have the right to withdraw your consent at any time by sending an e-mail to privacy@hbgknowledge.com.
In such case please note that such withdrawal does not affect the validity of the processing up until the point of withdrawal.
If you wish to exercise these rights, please contact our Data Protection Officer by sending an email to the following address: privacy@hbgknowledge.com.
For more information, kindly visit: https://www.hbgknowledge.com/privacy-policy.
Valid from: 10-06-2024
Last Update: 10-06-2024